Parental Involvement Policy


I. Introduction

The Appalachian State University Academy at Middle Fork(hereinafter the "School" ) recognizes that a child's education is a responsibility shared by the school and family and promotes and supports parental involvement in student learning, achievement at school and at home, and encouragement of students toward graduation. The Academy at Middle Fork will communicate with parents regarding student expectations and progress, provide opportunities for parent/teacher collaboration, and will create an environment in the school conducive for parental involvement.

II. Policy Scope

This policy applies to the parents, legal guardians, and legal custodians of students who are under 18 years old. Unless otherwise stated in specific policies, references to "parents" also include persons acting in the place of parents, such as legal guardians or legal custodians or a person enrolling a student under an Affidavit of Hardship.

III. Principles

Although parents are diverse in culture, language and needs, they share the commitment of the Academy at Middle Fork to the educational success of their children. The Academy at Middle Fork, in collaboration with parents, shall establish programs and practices to enhance parental involvement and reflect the specific needs of students and their families.

IV. Parent Communication and Conferences

The Academy at Middle Fork supports the development, implementation and regular evaluation of a parental involvement program to include parents at all grade levels in a variety of roles. The parental involvement programs will be comprehensive and coordinated in nature. They will include, but not be limited to, the following components of successful parental involvement programs:

  1. Regular and meaningful communication between the student's home(s) and the Academy at Middle Fork including monthly newsletters, quarterly report cards and progress reports, notification of special programs and opportunities, fliers and telephone communications;

  2. Scheduled parent conferences for the purposes of discussing student progress;

  3. Promotion and support of responsible parenting through referrals to external resources including Family Services, Alexander Youth Network, and Cardinal Innovations as well as school based opportunities such as the Community Clothes Closet, the Backpack Program and work force classes for parents;

  4. Ongoing encouragement for parents to play an integral role in assisting student learning;

  5. Welcoming atmosphere actively seeking parental support and assistance; and

  6. Information regarding community resources to strengthen School programs, family practices and student learning.

The Academy at Middle Fork shall provide the parent of each student in kindergarten through fifth grade with written notification quarterly of a student's reading and math progress. Academy at Middle Fork teachers will administer the Appalachian State University Informal Reading Inventory (IRI) to all first, second, third, fourth and fifth grade students. Kindergarten teachers will administer sections of the Appalachian State University Early Reading Assessment (ERA) and the curriculum based measurements from the Letterland phonics curriculum. In addition, fourth and fifth grade students will take the NC Check-in in reading at the end of the first, second and third quarters. Third grade students will also take a curriculum based reading assessment that resembles the NC Check-In in reading.

Third, fourth and fifth grade students will receive math assessments from their math curriculum, Investigations. The Academy at Middle Fork will assess kindergarten, first and second grade students through a combination of teacher made assessments and formative assessments developed by NCDPI to evaluate student growth on math standards.

The Academy at Middle Fork will notify parents of the results of these assessments in quarterly report cards and during parent teacher conferences at the end of first and second quarters and at the beginning of fourth quarter.

V. Annual Meeting and Program Evaluation

Each year, School officials shall invite parents of students participating in Title I programs to a meeting to explain parental rights, discuss the programs and activities to be provided with Title I funds, and solicit input on the Title I program and this policy. The Academy at Middle Fork shall use any information collected at this meeting to revise Title I programs and parent and family engagement opportunities at the Academy at Middle Fork.

VI. Parental Notification

As a Title I School, the Academy at Middle Fork will effectively disseminate information to all parents regarding parental rights and other required information regarding Title I schools and programs, in accordance with federal law. Annually the Academy at Middle Fork shall notify parents of the following:

  1. Parental rights related to student records;

  2. The schedule of pesticide use on school property and their right to request notification of nonscheduled pesticide use;

  3. Student behavior policies, code of student conduct and school standards and rules;

  4. The permissible use of seclusion and restraint in schools;

  5. The discrimination, harassment and bullying complaint procedure and policy stating that the Academy at Middle Fork does not discriminate on the basis of race, color, national origin, sex, disability or age;

  6. Student and parent grievance procedure for admissions and student disciplinary matters;

  7. The dates of all state-mandated tests that students will be required to take during the school year, how the results from the tests will be used and the consequences thereof;

  8. Information to parents of students identified for participation in English Learners Programs including the following: reasons for the child's identification, the child's level of English proficiency and how the level was assessed, methods of instruction, how the program will help the child, the exit requirements for the program, if the child has a disability how the language instruction educational programs meets the objects of the child's individualized educational program, and any other information necessary to inform the parent about the program and the parental rights regarding enrollment, removal and selection for participation in the program;

  9. A report containing information about the School including the following: student achievement, graduation rates, performance on school quality or student success indicators, the progress of students toward meeting long term goals, student performance measures of school climate and safety, performance of the Academy at Middle Fork compared to the state as a whole, percentage of students assessed, per pupil expenditures and teacher qualifications;

  10. The grade awarded to the school on the most recent annual report card issued for it by the State Board of Education, if the school received a grade of D or F;

  11. Supportive services available to students including but not limited to guidance, counsel-ing and health services;

  12. Information about meningococcal meningitis and influenza, including causes, symptoms, how diseases are spread, and places where parents can obtain additional information or vaccines;

  13. Information about the availability and location of free summer food service program meals for students when school is not in session;

  14. For parents of children with disabilities, procedural safeguards; and

  15. Education rights of homeless students. 

VII. Parental Permission Required

Written parental permission shall be required prior to the following activities:

  1. The administration of medications to students by employees of the Academy at Middle Fork;

  2. The release of student records that are not considered directory information, unless the release is allowed or required by law;

  3. Students' participation in any off-campus trip or experience;

  4. Students' participation in any high-impact or high-risk sport or extracurricular activities;

  5. All decisions or actions as required by IDEA with regard to providing special education or related services to students with disabilities;

  6. Certain health services, as required by law;

  7. Students' participation in any mental health assessment or mental health services under circumstances prescribed by federal law;

  8. Disclosure of students' free and reduced price lunch eligibility information or eligibility status; and

  9. Students' independent access to the Internet.

VIII. Additional Support

The Academy at Middle Fork supports professional development opportunities for staff members to enhance understanding of effective parental involvement strategies. The Academy at Middle Fork also recognizes the importance of administrative leadership in setting expectations and creating a climate conducive to parental participation.

Engaging parents is essential to improved student achievement. The Academy at Middle Fork shall foster and support active parental involvement at various levels, including but not limited to, the following: annual meetings; training opportunities that meet the changing needs of families; coordination with external resources and family support programs; opportunities for involvement of limited English proficient parents and parents of students with disabilities;, evaluation of parent involvement programs; opportunities to volunteer, participate and observe in class activities; development of an Academy at Middle Fork/parent Title I compact, and Academy at Middle Fork policies.

IX. Authority

Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. 1232g, 34 C.F.R. 99
Elementary and Secondary Education Act (ESEA), 20 U.S.C. 6301, et seq.

X. Original Effective Date

January 31, 2019

XI. Revision Dates